TechVariable digitally transforms an MNC’s remuneration system in 30 countries

Technology

TechVariable digitally transforms an MNC’s remuneration management system across 30 countries

03

Engineers

06

Months

60%

Increase in operational efficiency

Overview

A US-based Fortune 200 company that employs around 91,000 people across 30 countries.

The company did not have a reliable system for compensation management and relied on Microsoft Excel and email for the entire exercise.

TechVariable built a one-stop, automated solution to make compensation management fast, smooth, and seamless.

Our technical team worked closely with the client’s team onsite between October 2019 and January 2020 to gather requirements. There were two aspects, technical and business, to consider.

Services

Product Engineering, Application Modernization, Data Infrastructure Modernization

Technology

Reactjs, Nodejs, GraphQL, stored procedures on MySQL, Microsoft Azure

Location

Chicago, USA

Challenges

The company did not have a reliable system for compensation management and relied on Microsoft Excel and email for the entire exercise. It led to several challenges:

Compensation Calculation – HR guidelines and policies vary from country to country, depending upon regulation, which affected the compensation calculations. It had to be updated manually.

Workload spikes – The HR team struggled to keep up with multiple emails and manual updates on MS Excel between December and March each year.

Multiple stakeholders – Compensation management involves several stakeholders, and they exchanged a vast number of emails. Concluding the final compensation structure was time-consuming, people-dependent, and caused delays.

Lack of transparency and access to information – The senior leadership could not get information quickly on budget allocation, money disbursement, and other details for their regions.

Solutions

TechVariable built a one-stop, automated solution to make compensation management fast, smooth, and seamless.

Our technical team worked closely with the client’s team onsite between October 2019 and January 2020 to gather requirements. There were two aspects, technical and business, to consider.

On the other hand, the business process is highly complicated. Our team developed a deep understanding of the business logic behind calculating bonuses, perks, and salaries across different business units, regions, and hierarchies and incorporating them into the solution.

After multiple discussions with the global HR head, technology leads, business analysts, and other leaders, we divided the compensation system into two buckets:

a) Primary Salary: This is a fixed, annual salary increment.
b) Performance Bonus: An increment based on the performance of the employee and the organization.

Modules implemented

Integration with the Workday ERP system

Extracted data from Workday for further progression.

Performance bonus planning & management

A part of the portal dedicated to bonus, commission, and allowance management.

Primary salary planning & management

A part of the portal that manages employees’ salaries.

Compensation letter generation & intimation

A compensation letter in a prescribed format is automatically generated and sent in an email to an employee after each compensation cycle

High Level Design Architecture

Need to estimate for your next project?

We at TechVariable do acknowledge that one size will not fit all. Hence, we work in collaboration with you to identify, analyze & then develop a solution that fulfills your needs. Either we will define the functional scope of your project to estimate the timeline and budget or you can create your own agile team from among our resources.

The Result

Advantages

Reports generation – Users from different levels of the hierarchy can access customized dashboards to view more than 60 reports according to their geography for allocations and expenditures.
Single system across geographies – It can now handle compensations for 91,000 employees across 30 countries, with enhanced visibility that allows for better planning.
Seamless Handling of Geographical Differences – It is compatible with the requirements and guidelines for each region while ensuring that such differences can be handled uniformly.
Increased efficiency – The HR team can now handle increases in workload with ease.
Hierarchical access authority – It provides users with both a bird’s eye view and drills down data on a specific country or business unit.
Better planning capability – Leaders now have better visibility of funds required and utilized across geographies, thus facilitating better planning for upcoming compensations.

After successfully deploying the above modules, the client has now expanded the scope of work for TechVariable. The team is currently gathering requirements for additional modules for compensation management.